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Emailing Your Documents

CAUTION: Ordinary email is NOT a secure means of communication. If unprotected, your personal and financial information could be intercepted by unauthorized third parties. We advise you NOT to send sensitive information by unencrypted email.

With that in mind, you're welcome to scan and email your questionnaire and supporting documents IF you can protect the sensitive information using one of the following techniques:

Password-protected zipped file

• In Windows Explorer, select all the desired files, then click File, Send To, Compressed File. (To select multiple files, left click each file name while holding the CTRL key.)
• After the zipped file is created, double click it (rename it first if you like). A new window will open showing the contents within the zipped file. Click File, Add a Password.
• Enter a password. We recommend at least 8 characters, including a combination of upper and lower case letters, numbers, and special characters. The password is case sensitive. Write it down. Click OK, then close that window.

Password-protected PDF

• You must have a "full" version of Adobe Acrobat (or similar program) to create PDF files. Acrobat Reader (the free version) is not sufficient. Some scanners come with software that can create PDF files; make sure it can also apply security settings.
• Scan your documents and save them in one or more PDF files.
• Open each PDF in Acrobat. Click File, Document Properties, then Security. For Security Method, select Password Security. For Compatibility, select the highest version of Acrobat shown, but not higher than 7.0. (If the highest version shown is 3.0, you should upgrade.)
• Select "Encrypt all document contents" and check "Require a password to open the document."
• Enter a password (see above). Click OK, then save the file.

Email the password-protected file(s) to us and CALL us with the password or fax it to 703.933.7031. (Do NOT send the password by email.) Our email address is: info -AT- hamiltontaxservices -DOT- com.

We'll use the same procedure and password to send your draft tax return to you for review.

(Back to Tax Prep By Mail)

We offer free electronic filing of federal and state returns. With IRS direct deposit, you can have your refund in as little as 10 days.